PRIVATE POLICY

‍Effective Date: 1st January 2024

Lonestar Field Hockey Club

Texas, USA

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1. Introduction

Lonestar Field Hockey Club (“we,” “our,” or “the Club”) is committed to protecting the privacy and personal information of our athletes, families, coaches, and staff. This Privacy Policy outlines how we collect, use, protect, and share personal information—particularly for minors—in compliance with U.S. and Texas laws, including the Children’s Online Privacy Protection Act (COPPA).

By participating in our programs or using our services (including LeagueApps), you agree to the practices described below.

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2. Information We Collect

We may collect the following types of personal information:

A. From Parents/Guardians or Athletes:

• Name, email, phone number, and home address
• Date of birth and age
• Emergency contact details
• Relevant medical information (e.g., allergies, medications)
• Photos and video recordings
• School and grade level
• Participation and team history

B. Automatically (via Website or Apps):

• IP address and browser details
• Website activity
• Device identifiers (when accessing mobile apps or LeagueApps)

We do not knowingly collect data from children under 13 without verifiable parental consent, as required by COPPA.

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3. How We Use Your Information

Personal information is used solely for legitimate Club operations, including:

• Program registration and team rosters (via LeagueApps)
• Communication about schedules, events, and updates
• Managing medical or emergency situations
• Marketing and promotional outreach (only with consent)
• Background checks for staff and volunteers
• Legal or insurance-related documentation

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4. Parental Consent and Children’s Privacy

Before collecting any data from a child under 13, we will request explicit parental or legal guardian consent.

Parents have the right to:

• Review their child’s personal data
• Request deletion of the child’s data
• Refuse future collection or use of the data

To exercise these rights, please email us at lonestarfieldhockeyclub@gmail.com.

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5. Sharing of Personal Information

We do not sell or rent personal information to any third parties.

We may share information only with:

• Trusted vendors (such as LeagueApps) who assist in running our programs
• Athletic governing bodies (e.g., USA Field Hockey)
• Emergency personnel (when necessary)
• Legal authorities, as required by law

All third parties are contractually required to protect your information.

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6. Photographs and Media

We may use images or video of athletes for promotional purposes on:

• The Club website and social media
• Recruitment and highlight reels
• Printed or digital marketing materials

Parents may opt out of photo or media usage at any time by contacting us at: lonestarfieldhockeyclub@gmail.com.

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7. Data Protection and Retention

We take data protection seriously. Our safeguards include:

• Secure digital platforms (including LeagueApps)
• Limited access to personal data on a need-to-know basis
• Staff training on data privacy and security
• Password protection and encrypted communications

We retain personal information only as long as necessary for program or legal purposes, after which it is securely deleted.

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8. Your Rights

Parents, guardians, and athletes (over 13) have the right to:

• Access or update their personal data
• Withdraw consent at any time
• Request deletion of personal information

To make such a request, please email lonestarfieldhockeyclub@gmail.com

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9. Third-Party Services and Links

Our website or communication channels may link to other third-party websites. We are not responsible for the content or privacy policies of those sites. Please review their privacy practices before sharing any personal information.

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10. Policy Updates

We may occasionally update this Privacy Policy. Any changes will be reflected with a new “Effective Date” at the top of the policy. We recommend checking this policy periodically.

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11. Contact Us

If you have any questions about this policy or how we handle personal data, please contact:

Lonestar Field Hockey Club

📧 Email: lonestarfieldhockeyclub@gmail.com

📍 Location: Texas, USA